Millward, May & Co - Wokingham Accountants
Wokingham Accountants

Limited Company Expenses

Limited Company Expenses

As a limited company what expenses am I able to claim:-

Wholly & exclusively



You will need to register for CIS if you pay subcontractors within the construction industry


Directors, employee

Gross wages

Employers NI

Pension contributions

Employee Benefits

We would suggest paying a director/shareholder a small salary topping it up with dividends


Rent, business rates, gas, electric, water, cleaning, parking spaces, storage unit

Use of home







We would suggest taking out either public liability and/or professional indemnity insurance to cover your business. If you have employees you are required by law to get employers' liability insurance. You may not need employers' liability insurance if you only employ a family member or someone who is based abroad).

Public liability insurance protects against claims of personal injury or property damage that a third party suffers (or claims to have suffered) as a result of your business activities.

Professional indemnity insurance (also known as professional liability insurance) helps protect professional advice and service providing businesses from bearing the full cost of defending against a negligence claim made by a client.

Employers' liability insurance will help you pay compensation if an employee is injured or becomes ill because of the work they do for you.

Software & IT costs


Laptop, desktop, tablet, mouse, keyboard, printer

Bookkeeping software (Quickbooks/Xero)




If you have a premises you can claim for the full cost of the office phone there.

You are also able to claim for mobile phone costs for you and your staff.  If the mobile contract is in the company name you can claim the full cost but if the contract is in the persons name you may only claim for the additional business call costs.

Postage, printing and stationery

Advertising & website

Networking events

Travel & subsistence

Incidental overnight allowance

Car expenses

Mileage, Costs (BIK - P11D)

Van expenses

Mileage, Costs (BIK - P11D)

Waste disposal

Small tools & equipment

Protective clothing

Training, books & journals

Annual parties

Xmas meal

Trivial benefits

Non cash gifts under £50


Membership & subscriptions

Professional fees

Charitable donations




- Client Entertaining (e.g. food, drink, accommodation, theatre/sporting tickets). You can claim for this when discussing a particular business project or forming or maintaining a business connection.

- Hospitality?

- Staff Entertaining

Bank charges & credit card costs

Finance costs

Loan interest, hire purchase costs

Fixed assets




Fixtures & fittings

Plant & machinery

Motor vehicles

Computer equipment

Common mistakes - people claim for:

  • Personal clothing that isn't protective or branded.
  • Spectacles
  • Physiotherapy costs