Brightpay

If you’ve got a new employee on Brightpay you’ll need to follow the following instructions.

Summary

• Get employee to fill out starter checklist

• Enter employee information onto Brightpay Connect

  • Enter the starter declaration correctly (see below for details)

  • Click “I’m Finished” once you’ve entered all the information or else we won’t receive it.

• If you don’t have a pension scheme in place, click on the following link to see what your pension duties are: www.thepensionsregulator.gov.uk/en/employers/new-employers

Starter checklist

For every new employee, you need to get them to fill out & sign a starter checklist: www.gov.uk/government/publications/paye-starter-checklist.

You’ll need to keep this document for three years.

Brightpay - Payroll Entry Request

We will issue a new “Payroll Entry Request” and so you should receive an email from us. Click on the link in the email, login to Brightpay Connect and click:

“New starter this period? + click here to add”

You’ll then need to enter the following information, most of which can be found on the starter checklist:

PErsonal

• Title

• First & last name

• Date of birth

• Address

• Start date

• Email address

• Phone - not required

• Gender

EmploymenT

• NINO - National Insurance Number

• NI Table - should be done automatically

• Works number - not required

• Contracted hours per week

• Starter Declaration

  • (A) This is the employee’s first employment since 6th April

  • (B) This is the employee’s only employment

    • If you have a P45, enter the tax code on it here, untick Week/Month 1 Basis, and enter taxable gross and tax deducted amounts.

    • If you don’t have a P45, leave tax code as the standard code (for 2020/21 this is 1250L) & leave Week/Month 1 Basis ticked.

  • (C) The employee has another employment (or pension)

• Student loan (if applicable)

Payment

• How is pay worked out

  • Based on a monthly rate / annual salary

  • Based on a daily rate

  • Based on an hourly rate

• Standard hourly rate - not required

• Standard daily rate - not required

• Payment method - the payment method will show up on the employees payslip, you don’t need to enter bank details here as they are not required by us

  • Cash

  • Cheque

  • Credit transfer

Payments

Add payments for all employees & click “I’m Finished”, we should then receive the starter information plus the payment details for all of your employees for the period.

Pension

Fill out the following form to see what your pension duties are:

www.thepensionsregulator.gov.uk/en/employers/new-employers