Below is a step by step guide on how to add a VAT payment (or refund) in Quickbooks.
1- Go to Banking - when the bank transaction is brought into the bank you’ll need to make a note of the date and amount of the transaction.
2 - Go to Taxes/VAT - click ‘record payment’ on the right hand side of the relevant VAT Return.
3 - You’ll be taken to a ‘Record VAT payment’ screen:
Make sure that the bank account to the left of the balance is the bank account that the VAT payment was made out of
Payment type: the default is a VAT payment but change this if it’s a VAT refund.
Payment date: enter the date the VAT was paid (from the note you wrote earlier)
Payment amount: enter the amount of VAT that was paid (from the note you wrote earlier)
4 - Go back to Banking - the VAT transaction should have turned green and you should be able to ‘Match’ it.